entrepreneur

What’s Your Business System?

For the past year I’ve been trying to figure out what I’ve done wrong: Why, after 21 years, am I still one graphic designer working 1:1 with my clients? How is it possible to have a design business that runs without me? How is it possible to build a graphic design business that someone else wants to buy?

“You need to have systems in your business,” I’ve been hearing from anyone who calls themselves a business coach. It sounds great, and easy, but the minute I set off to “develop my system,” I’m faced with, “So, tell me, again. What’s a system?”

Returning to the smartest person I know, I asked Cliff Martin to explain what was a system? Having spent years in corporate America as a systems engineer and physicist, Cliff said that most people confuse processes in a business with the actual system, and then sent me off to read The E-Myth.

Developing My Systems

Building a successful business that’s more than a job means documenting everything I do and delegating. But, if I’m a one-person show, how is this possible?

Step one: Remove the “but.”

Figure out what makes my business unique and repeat if over and over again. “The system isn’t something you bring to the business. It’s something you derive from the process of building the business.” (The E-Myth)

Step two: Give my customer the same experience over and over again. Don’t deviate. Take myself out of the equation. When I see my business in my mind’s eye, it’s not me as my business. It’s me working in my business, or better yet, it’s somebody else working in my business so I can work on making my business bigger, and more salable.

Step three: Build a design business that someone else wants to buy.

OK. It’s time to get to work.

Spring Cleaning is Not Just for Housewives

by Nancy Fields Leave a Comment

It finally had to be done. For the past three months, my working days have been a non-stop push to make deadlines. As such, I’ve made piles of “I’ll get to it when I have the time.” It’s really bad, now. So bad that I’m finding notes to myself from three months ago.

Why is it so difficult to stay a top of the clutter? Because it means making yet another decision after a full day of decisions like:
• What needs to be done first?
• What’s an immediately priority vs. what can wait a few hours?
• Who do I need to phone, or email to move something forward?
• And design choices like what text, color, size, position, background, etc., should be added, removed, moved — because graphic design is more about making decisions upon decisions, than it is about being an amazingly gifted, wildly productive artist
• Plus, what’s for dinner?

Today a lot of old projects went into the trash, too. I treated them like the daily newspaper: if it didn’t get read on day one, it’s no longer new/news. From the trash they were carried to the shredder, which made me think about how to be better organized from the start. Little things like having 2 waste baskets: one for paper that needs to be shredded, and one that gets dumped immediately into the recycling bin — instead of going through everything a second time, at the shredder. But that begs the question, should I be shredding my own paper? Certainly not if I’m serious about growing my company, and using my time more wisely.

Ah, but I do love the sound of decisions made, grinding their way through metal teeth as the motor hums along — closing one door so that another may open.

I am conflicted, therefore I am

by Nancy Fields Leave a Comment

Last week one of my BAD challenge colleagues wrote a blog post on distilling a marketing message into one word using this phrase, I _______, therefore I am. It seemed like a simple answer: I design, therefore I am…but that’s all about me. As a business owner, being “all about me” is a tough way to turn ones passion into profit because businesses succeed, or fail, based on how well they meet the needs of their customers.

Fortunately, or unfortunately, I’ve been doing this business “thing” for the past 21 years. My business was launched when my my youngest son was still in diapers. A series of calligraphy classes inspired me to learn how to reproduce my artwork so that I could make greeting cards and stationery: Perhaps even sell my designs to a Hallmark or American Greetings as a stay-at-home mom. You want to make God laugh, tell him your plans.

Instead, an acquaintance needed some custom designed invitations to a large event, plus wanted the envelopes calligraphed. After fulfilling her request, and then a few more, I soon became her go-to person for all invitations, plus other graphic design services like brochures, interpretive panels, product catalogues, signage, advertisements, newsletters and all kinds of fundraising pieces where she worked as the Director of Alumni Relations for a prestigious boarding school. She also became my best salesperson. Soon other departments were requesting my services, as well as other private schools, colleges, and even museums and small local businesses. Within 5 years I had four employees and was working around the clock.

Having my own business was not foreign to me. I grew up in family business, and married a man who inherited a family business. Although I worked for others as early as 13, (I was tall and desperately wanted a Singer sewing machine so lied about my age to work on a local tobacco farm), and worked during and immediately after college for others, it just didn’t seem right to be on staff when my children were little. As any mom knows, there is no such thing as sticking to your plans when your kids are small because someone inevitably throws up on your best shoes as you’re rushing out the door to a much anticipated event, or trip, or … you fill in the blank.

21 years later it’s just me, once again. Graphic design and computer classes at every high school and community college, plus computers on every business desk in the country, coupled with the stock market crash and Global Financial Crisis in 2008 nearly forced me to close my one thriving service business.

This time, however, it’s going to different. My customers are different, and so am I. I have a business coach and a former client who is teaching me project management. I have no intention of making the same mistakes, and running myself into the ground. Been there. Done that.

Thus, my excellent journey through the forest of entrepreneurship has begun…finally.